A mid-sized law firm with multiple offices and a team of attorneys and paralegals handling corporate, litigation, and real estate matters. The firm must manage large volumes of sensitive documents, collaborate across locations, and meet strict retention and audit requirements.
A mid-sized law firm with multiple offices and a team of attorneys and paralegals handling corporate, litigation, and real estate matters.
The firm must manage large volumes of sensitive documents, collaborate across locations, and meet strict retention and audit requirements.
Legal teams commonly face a set of operational problems that slow work and increase risk:
Client confidentiality and ethical obligations demand robust access controls and encryption.
VPNs and email attachments make remote work cumbersome, especially for large exhibits or evidence files.
Multiple contributors create conflicting copies and inconsistent version histories for pleadings, contracts, and discovery documents.
The firm must preserve files for holds, produce accurate audit logs, and retrieve data quickly when required.
Shareorigin implemented a secure, managed cloud file collaboration environment tailored for legal workflows. Key elements included:
Paralegals and attorneys work directly from a mapped drive that behaves like a local network drive—no VPN required for day-to-day access.
Direct editing with Microsoft Office (Office 365 / Office Online) to avoid creating duplicate copies and to enable co-authoring on documents.
Role-based access controls, time-limited share links, and password protection for external exchanges (clients, experts, opposing counsel).
Full file versioning and immutable access logs that record who accessed or changed files and when.
Centralized retention management to meet jurisdictional and litigation hold requirements.
Efficiency: Working directly from a single source of truth saves time and reduces mistakes.
Security: Encryption, access controls, and link protections lower exposure of sensitive client data.
Collaboration: Real-time editing and centralized files keep attorneys and paralegals synchronized.
Compliance: Built-in audit logs and retention policies support legal and ethical obligations.
Our focus is providing on demand access to documents and "work spaces" with enhanced security & state of the art access control. We help small to medium-sized businesses modernize, increase agility, productivity and collaboration without sacrificing security of data. Clients increase productivity and collaboration while allowing them to have the same workflow whether they are in the office, home or at a clients site!
